When it comes to writing contracts, accuracy and clarity are essential. One area of particular importance is how you write numbers in a contract. This may seem like a minor detail, but the way numbers are written can have a significant impact on the enforceability of a contract. In this article, we’ll look at the key considerations for how to write numbers in a contract that is clear and legally sound.
1. Use Arabic Numerals
While it may be tempting to use written out numbers (e.g., “twenty-five”) instead of Arabic numerals (e.g., “25”), it’s best to stick with the latter. Using Arabic numerals is more precise, as it eliminates the potential for ambiguity that can arise from words that sound similar (e.g., “fifteen” and “fifty”).
2. Be Consistent
Consistency is key when writing numbers in a contract. It’s important to use the same format (e.g., “25” or “$25”) throughout the document to avoid confusion. If you need to include a range of numbers, use the same format for both the low and high ends of the range (e.g., “$25-$50”).
3. Be Specific
When writing numbers in a contract, it’s important to be as specific as possible. For example, instead of writing “25 units” or “25 items,” write “25 widgets” or “25 blue widgets.” This level of specificity can help avoid misunderstandings later on.
4. Use Decimal Points
If you need to include decimal points in your contract (e.g., for prices or measurements), use them consistently throughout the document. Make sure to include a leading zero before decimal numbers less than one (e.g., “0.25” instead of “.25”).
5. Write Out Large Numbers
For very large numbers, it’s best to write them out. For example, instead of writing “$2,000,000,” write “two million dollars.” This can make the number easier to read and understand.
6. Spell Out Percentages
When referring to percentages in a contract, spell out the word instead of using the symbol (%). For example, write “fifty percent” instead of “50%.” However, if you need to use the symbol in a table or chart, it’s acceptable to do so.
In conclusion, writing numbers in a contract may seem like a small detail, but it can have a big impact on the accuracy and legal validity of the document. By following these tips for consistency, specificity, and precision, you can ensure that your contract is clear and legally sound.
